Your trust matters.

Information we keep

When you sign in, we use your email address to verify access. If you apply for membership, we store the name, phone, city, language preference, and service interests you choose to provide, together with your consent and membership status.

Giving records include the amount, fund, method, date, payment status, and provider or transfer reference. Event records include registrations, attendee names, and check-in history. Administrative changes create an audit record.

Why we use it

We use these records to administer membership, reconcile offerings, provide your giving history, organize events, protect account access, and preserve the monastery’s records. We do not publish your personal giving history or sell member information.

Who can access it

You can access your own member profile, giving records, and tickets. Authorized administrators manage membership and church records. Treasurers review reported gifts. Authorized event volunteers validate tickets. These permissions are checked by the server.

Service providers

The website runs on Vercel. Convex hosts authentication and member records. Sign-in codes are sent through the configured email provider. Where bank giving is enabled, Stripe handles bank-account collection, authorization, and payment processing. We do not store your bank login, account number, or routing number. Zelle transfers take place through your bank.

Some archived films use the existing Amazon S3 media host. Opening an external resource or payment link subjects that visit to the provider’s privacy practices.

Storage on your device

The portal stores authentication tokens on your device to maintain your session. Sign out when using a shared device. Do not share sign-in codes or ticket QR codes.

Retention and preservation

We retain membership, giving, and audit records for administration and applicable recordkeeping needs. Public archive materials may be preserved for historical purposes. We review access when responsibilities change. Backups and exports must remain protected.

Your requests

Use “Download my data” in your portal for a copy of your records. Email support@haramonastery.org to request access help, correction, deletion, or information about retention. Some financial or legal records may need to be retained even after an account closes.

Children and sensitive information

Adults should manage accounts and event registration for their households. Do not submit children’s personal details, identity documents, private pastoral conversations, medical information, or bank credentials through profile fields or archive submissions.

Photographs and recordings

Contact the office if an archived photograph or recording raises a consent or privacy concern. New archive material should have a documented source, permission, and visibility decision.